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Future Pension Board Agenda |
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Item |
Description |
Author |
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Standing items (items that appear on each agenda) |
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Pension Board Updates |
Verbal updates on training events or conferences attended by Members of the Board |
N/A |
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Pension Committee Agenda |
A consideration of the draft agenda of the Pension Committee. |
Head of Pensions |
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Governance and Employer Engagement |
A report on governance issues effecting the fund, developments in the LGPS and Employer Engagement items of note |
Head of Pensions |
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Pensions Administration |
An update on the performance of the Pensions Administration Team. |
Head of Pensions Administration |
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Internal Audit |
All internal audit reports on the ESPF are reported to the Board |
Head of Internal Audit |
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East Sussex Pension Fund (ESPF) Quarterly budget report |
An update on the ESPF’s budget. |
Head of Pensions |
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East Sussex Pension Fund (ESPF) Risk Register |
A report on the ESPF’s Risk Register |
Head of Pensions |
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Work programme |
A report on the Board and Committee’s work programme |
Head of Pensions |
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East Sussex Pension Fund (ESPF) Breaches Log |
A report on the ESPF breaches log |
Head of Pensions |
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Employer Admissions and Cessations |
A report on the admission and cessation of employers to the ESPF. |
Head of Pensions |
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15 February 2021 |
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Employer Contributions Report |
Report on Employer Contributions including timing of payments and actions for occurrence of late payment – to move to standing item from this meeting |
Head of Pensions |
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Covenant Review Report |
Report from PWC on the covenant review project |
Head of Pensions |
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Business Plan and Budget 2021/22 |
Report to set the Budget for the Pension Fund for the Financial Year 2021/22 including the Business Plan with key deliverables for the year. |
Head of Pensions |
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1 June 2021 |
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Administration KPI best practice |
Report on how the ESPF KPIs for pension administration compare with those of other local government pension schemes.
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Head of Pensions Administration |
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Internal Audit Strategy and Plan |
Draft internal audit Pension Fund Strategy and Audit Plan 2021/22 |
Internal Audit |
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14 September 2021 |
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Employer Newsletter |
Review and consideration of content and design for annual newsletter to Employers |
Head of Pensions |
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5 November 2021 |
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Employer Forum Agenda |
Discussion on Pension Fund Employer Forum Agenda topics |
Head of Pensions |
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Annual Training Plan |
Report on Training completed in the year and training recommendations for the up-coming year |
Head of Pensions |
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10 February 2022 |
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Actions requested by the Pension Board |
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Subject Area |
Detail |
Status |
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Internal Audit reports |
Revised Internal Audit Strategy and timetable circulated to the Board and Committee. |
Circulated by email 2 October 2020 |
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Internal Audit reports |
The Board requested that internal audit consider an audit of the common data sets provided to the Pensions Regulator |
TBC |
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Employer contributions |
The Board requested a list of employers that were making late payments |
To be considered at 15 February 2021 meeting |
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Scheme administration |
The Board requested a report on potential recommendations from the Scheme Advisory Board (SAB) that the Scheme Manager role is removed from local authority control. |
Ongoing discussions |
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Scheme administration |
The Board requested confirmation by email the reason why the KPI: Employer estimates provided was only 49% during July 2020 |
To be provided by Pensions Administration Manager |
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Scheme administration |
The Board requested a future report on how the ESPF KPIs for pension administration compare with those of other local government pension schemes. |
To be reviewed as part of service level agreement |
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Decision making |
To revise the decision-making matrix (including a RACI model) and to circulate it for information. |
To be provided by Head of Pensions |
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Future Pension Committee Agenda |
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Item |
Description |
Author |
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Standing items (items that appear on each agenda) |
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Investment Report |
A Quarterly performance report of the investment managers |
Head of Pensions and Investment Consultant |
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Governance and Employer Engagement Report |
A report on governance issues effecting the fund, developments in the LGPS and Employer Engagement items of note |
Head of Pensions |
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Pensions Administration report |
An update on the performance of the Pensions Administration Team. |
Head of Pensions Administration |
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Internal Audit reports |
All internal audit reports on the ESPF are reported to the Board |
Head of Internal Audit |
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East Sussex Pension Fund (ESPF) Quarterly budget report |
An update on the ESPF’s budget. |
Head of Pensions |
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East Sussex Pension Fund (ESPF) Risk Register |
A report on the ESPF’s Risk Register |
Head of Pensions |
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Work programme |
A report on the Board and Committee’s work programme |
Head of Pensions |
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East Sussex Pension Fund (ESPF) Breaches Log |
A report on the ESPF breaches log |
Head of Pensions |
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Employer Admissions and Cessations |
A report on the admission and cessation of employers to the ESPF. |
Head of Pensions |
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1 March 2021 |
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PRI presentation to Committee |
A presentation from the UN PRI in relation to the Pension Fund membership of this body. |
N/A |
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Covenant Review Report |
Report from PWC on the covenant review project |
Head of Pensions |
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Business Plan and Budget 2021/22 |
Report to set the Budget for the Pension Fund for the Financial Year 2021/22 including the Business Plan with key deliverables for the year. |
Head of Pensions |
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External Audit Plan for the ES Pension Fund 2020/21 |
Draft External Audit Plan for 2021/22 Pension Fund Financial Statements |
Head of Pensions |
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15 June 2021 |
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Internal Audit Strategy and Plan |
Draft internal audit Pension Fund Strategy and Audit Plan 2021/22 |
Internal Audit |
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Investment Strategy Statement review |
Report reviewing Investment Strategy Statement |
Head of Pensions |
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12 July 2021 |
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Independent Auditors Report on the Pension Fund Account and Annual Report and Accounts 2020/21 |
A report on the External Audit findings of the Pension Fund financial Statements and the complete 2020/21 Annual Report and Accounts for review. |
Head of Pensions |
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28 September 2021 |
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Contracts and Tenders |
Appointment of Independent Advisor |
Head of Pensions |
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25 November 2021 |
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Annual Training Plan |
Report on Training completed in the year and training recommendations for the up-coming year |
Head of Pensions |
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24 February 2022 |
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Actions requested by the Committee |
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Subject Area |
Detail |
Date completed |
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Current working groups |
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Title of working group |
Detail and meetings since last Pensions Board and Committee meetings |
Membership |
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Investment and ESG Working Group |
The Investment Working Group and ESG working group has been amalgamated as agreed at Pensions Committee 21 September 2020. The group meet in ensure investment strategy changes are implemented and areas for strategy focus are processed in between Committee meeting when decisions will be made based on research and recommendations from the group. Recent meetings · 30 September · TBC w/c 2 November |
Cllr Fox, William Bourne, Russell Wood, Sian Kunert, Representative from Investment Consultant |
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Data Improvement and ABS Working Group |
Recent meetings · 17 September · Briefing note send out on status of outstanding work areas 23 October · TBC w/c 23 November |
Cllr Fox, Ray Martin, Diana Pogson, Stephen Osborne, Paul Punter, Sian Kunert, Ian Gutsell |
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McCloud Working Group |
The McCloud Working Group has been established to oversee the implementation of the McCloud ruling within a prescribed timeframe and addressing any gaps and barriers preventing progress and ultimately delivery of the project. Terms of Reference are being drafted by Hymans. A high-level impact assessment has been completed to identify those members of the scheme that will be affected by this ruling. The first meeting of The McCloud Working Group will take place in late November 2020 |
Cllr Fox, Stephen Osborn, Lynda Walker, Paul Punter, Sian Kunert, Dave Kellond |
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Training and Development |
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Title of Training/Briefing |
Detail |
Proposed Date |
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